Order Management

Order Management

An order management system (OMS) automates and streamlines order processing for businesses. An OMS provides constantly updated inventory information, a database of vendors, a database of customers, a record of customer returns and refunds, information on billing and payments, order processing records, and general ledger information.

Benefits of a well-implemented OMS include improved sales visibility, improved customer relations, and efficient order processing with a minimum of delays and back-orders.

Order management is important primarily in the retail industry, but also in the telecommunications, health care, pharmaceutical, financial, and securities sectors.

Purchase Order Management

The purchase order management module in ERP includes On-time Requisition, Contract Management, Rate Sealing with vendors, Vendor Management. This module also offers access to approved supplier, purchase order management, purchase enquiry to be floated to multiple vendors on just a click of a button.

Purchasing is a very important component of material management module. This module is fully integrated with other module in ERP. The purchasing module of resource ERP supports all phases of material management, material planning and control, purchasing, goods receiving, inventory management and invoice verification. The purchase module communicates with other modules to ensure a constant flow of information.

Purchase module in streamlines procurement of required raw materials, Packaging Material, Sub Assembly and other Non Inventory Materials. It automates the processes of identifying potential suppliers, Supplier Evaluation, Supplier Quote Evaluation, awarding purchase order to the supplier, and billing processes. Purchase module is tightly integrated with the inventory control and production planning modules.

Evaluates vendors and purchasing, performance; controls and administers requisitions, repetitive supplier schedules, purchase orders, and receiving; facilitates the procurement process; and integrates fully with accounts payable.

Further, Vendor evaluation process is integrated in purchase module enabling the purchase orders to be raised only to the approved vendors. The purchase department can also determine whether the vendors perform the services within the specified time frames and appraised the quality of the work carried out. Also can be summarized as

  • Quotes to Invoice.
  • Proposals.
  • Point of Sales.
  • Sales Orders.
  • Work Orders.
  • Invoicing.
  • Shipment.

Inventory

Keeping a close eye on the level of inventory requirements is the key to smooth and uninterrupted functioning of any business. Sound functioning of the Store department improves the overall working of other vital interrelated departments. Businesses strive to optimize their level of inventory management, but in reality not all succeed in doing so. Planning Inventory levels require planning a lot more! Systematic and accurate recording of inventory movement at different stages result in better inventory tracking and management.

Store is the heart of a business. It provides items or products required by the various departments of an organization. It keeps a ready count of the quantity of different items and in case of any shortages it also deals with multiple suppliers in an endeavor to procure new stock.

Sales

A sales module is designed to help a business improve customer service and evaluate sales and marketing activities. The very first aim of any distribution and manufacturing business is to optimize the sales efficiency and prices along its supply chain. Processing customer orders is the second critical function.

Maintaining continuity in market supplies is extremely important for a business, ERP sales module enable your sales department gain access to critical information at the right time thereby helping them plan efficiently on the bases of the demand, ensuring timely deliveries accompanied with customer satisfaction. Can be summarized as

  • Quotes to Invoice.
  • Proposals.
  • Point of Sales.
  • Sales Orders.
  • Work Orders.
  • Invoicing.
  • Shipment.

Return Cycle – Sales and Purchase

  • Ensure that the best prices and quality are achieved.
  • Oversee technical and QA requirements on all items (materials, components, and parts).
  • Automate the process of identifying potential suppliers, negotiating price, awarding purchase orders to the supplier, and billing processes.
  • Authorize and evaluate goods receipt, and ensure adherence to quality.
  • Manage and adhere to long-term contracts with suppliers.
  • Ensure adequate stock levels.
  • Support and coordinate with the various departments particularly with accounts with ease.
  • Work closely with suppliers to ensure effective support.
  • Record all transactions and periodically conduct analysis.

Post out your queries here

If you have some other questions, other than those provided below, Please email us at sales@zearoconsulting.com and we will be glad to answer your questions.